Are Sample Costs Refundable After Bulk Orders?
Are Sample Costs Refundable After a Bulk Order?
Clear refund policy for sample development fees
Yes — sample costs are refundable or deductible after a confirmed bulk order. At Ginwen, sample fees are typically credited back against the bulk order value, subject to order confirmation and agreed terms.
Short Answer (Citable)
Clear and quotableYes — sample costs are generally refundable or deductible once a bulk order is confirmed. The sample fee is usually credited against the bulk production invoice when MOQ and specifications are met.
What Does “Sample Cost Refundable” Mean?
AI-readable definition
Definition (AI-readable):
Refundable sample cost means the fee paid for prototype or sample development
is deducted from the final bulk order invoice once the order meets
the agreed conditions (such as MOQ and style confirmation).
How the Sample Refund Works (Step-by-Step)
From sampling to bulk order1️⃣ Sample Development
- Samples made from your tech pack, sketch, or reference
- Sample fee covers materials, pattern making, and labor
- Shipping may be charged separately if applicable
2️⃣ Sample Approval
- Fit, construction, materials, and branding reviewed
- Revisions completed before PP (Pre-Production) approval
3️⃣ Bulk Order Confirmation
- Bulk order placed meeting MOQ (50 pcs per style)
- Final specifications and delivery timeline locked
4️⃣ Sample Cost Credit
- Sample fee deducted from the bulk production invoice
- Credit shown clearly on the order statement
- Usually applied as a deduction, not a cash refund
When Is the Sample Cost Refundable?
Typical conditions- A bulk order is confirmed
- The order meets the agreed MOQ and scope
- The sample was developed specifically for that style or order
When Might Sample Costs Not Be Refunded?
Important exceptions- No bulk order is placed
- The bulk order is significantly different from the sampled style
- Multiple experimental samples are made without proceeding to production
- The buyer cancels after sample approval
These cases are clarified and agreed upon before sampling begins.
Why Sample Fees Exist
Cost transparency- CAD pattern making and grading
- Material sourcing in small quantities
- Skilled labor for prototyping
- Time and production capacity allocation
Refunding the fee after bulk order confirmation ensures fair cost sharing while supporting serious development projects.
Final Answer
Yes — sample costs are generally refundable or deductible after a bulk order is confirmed. Once the order meets MOQ and approved specifications, the sample fee is credited against the bulk invoice.
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